Facility Use
Community Use of Beaverton Schools District Facilities
Beaverton School District (BSD) allows individuals and community members to apply for facility use when space is available. However, requests must not interfere with instructional programs, student athletics, or school-related activities. School sponsored events will always have priority over other requests.
How to Apply
Beaverton School District has partnered with Facilitron for all our facility use reservations. Facility Use reservation requests must be submitted and approved through our online reservation system; there are no verbal agreements.
Click the button below to create an account, start your reservation and upload your insurance documents.
Support
- Signing up / creating an account
- How to search for facilities
- Making reservation requests
- Requesting a change
For additional support, contact Facilitron 1-800-272-2962
Important Considerations
- Facility use is subject to staff availability to support the rental.
- BSD is not an event center; only limited elementary and middle school gyms, cafeterias, and fields are available for rental.
- Spaces are rented as is; school equipment such as microphones, projectors, podiums, special lighting, extra chairs, and tables are not provided.
- Food may only be served and consumed in the cafeteria.
- All approved rentals require BSD personnel on site (e.g., building monitor or custodian).
- Rental fees and staffing costs will be invoiced after the event.
- Events will not be approved during school closures, holidays, or long weekends.
- Event end times:
- Weekdays: Elementary schools – 8:30 p.m. | Middle schools – 9:00 p.m.
- Weekends: All events must end by 6:00 p.m.
- All participants must exit the building by these times.
- Requests must be submitted at least 30 days in advance for consideration.
- Insurance is required for approval. For details, visit the Risk Management Insurance Requirements page.
- Unavailable spaces & items:
- High school auditoriums are reserved for school-sponsored events.
- Bouncy houses and water slides are not permitted.
- District facilities are not available June 1 – September 30 due to school-related activities.
After-School Enrichment Programs
- Program dates: October 1 – May 31
- Fall term reservations open August 1
- All events must conclude by 4:00 p.m.
- Reservation terms:
- Fall: October – December
- Winter: January – March
- Spring: April – May
- Flyer & Material Distribution
Facility Closures & Outdoor Use
- If BSD closes due to inclement weather, all facility use is canceled.
- Elementary and middle school playgrounds may be available for family use after in-person instruction. However, security gates are locked when district staff are not present.
- High school turf fields and gates remain locked when school is not in session or when district staff are not present.
Questions regarding fees, invoices, online payments, policy and procedural issues should be directed to the Facility Use Team at 503.356.4619 or facility_use@beaverton.k12.or.us