Facility Use

Community Use of Beaverton Schools District Facilities

Beaverton School District (BSD) allows individuals and community members to apply for facility use when space is available. However, requests must not interfere with instructional programs, student athletics, or school-related activities. School sponsored events will always have priority over other requests.

How to Apply

Beaverton School District has partnered with Facilitron for all our facility use reservations. Facility Use reservation requests must be submitted and approved through our online reservation system; there are no verbal agreements.

Click the button below to create an account, start your reservation and upload your insurance documents.

COMMUNITY USER

Support

For additional support, contact Facilitron 1-800-272-2962

Important Considerations

Facility use is subject to staff availability to support the rental.
BSD is not an event center; only limited elementary and middle school gyms, cafeterias, and fields are available for rental.
Spaces are rented as is; school equipment such as microphones, projectors, podiums, special lighting, extra chairs, and tables are not provided.
Food may only be served and consumed in the cafeteria.
All approved rentals require BSD personnel on site (e.g., building monitor or custodian).
Rental fees and staffing costs will be invoiced after the event.
Events will not be approved during school closures, holidays, or long weekends.
Event end times:
- Weekdays: Elementary schools – 8:30 p.m. | Middle schools – 9:00 p.m.
- Weekends: All events must end by 6:00 p.m.
- All participants must exit the building by these times.
Requests must be submitted at least 30 days in advance for consideration.
Insurance is required for approval. For details, visit the Risk Management Insurance Requirements page.
Unavailable spaces & items:
- High school auditoriums are reserved for school-sponsored events.
- Bouncy houses and water slides are not permitted.
- District facilities are not available June 1 – September 30 due to school-related activities.

Fee Schedule and Rental Classifications
Terms and Conditions

Fee Schedule and Rental Classifications

Facility Use Fee Schedule for Community User Tier C

If viewing this table with mobile device, please scroll right to obtain the full content.

Rental Fees	Elementary	Middle	High
Cafeteria/Commons	$30/hr	$45/hr	$60/hr
Classroom	$25/hr	$25/hr	--------
Conference/Community Room	--------	--------	$75/hr
Covered Play Area	$20/hr	$20/hr	--------
Fields - Grass	$25/hr	$45/hr	--------
Gym	$50/hr	$70/hr	--------
Library/Media Center	$40/hr	$50/hr	$70/hr
Parking Lot	$20/hr	$20/hr	--------

Facility Use Fee Schedule for Youth Non-Profit Organizations Tier Y

If viewing this table with mobile device, please scroll right to obtain the full content.

Rental Fees	Elementary	Middle	High
Cafeteria/Commons	$11/hr	$15/hr	$20/hr
Classroom	$8/hr	$8/hr	--------
Conference/Community Room	--------	--------	$15/hr
Covered Play Area	$6/hr	$8/hr	--------
Fields - Grass	$8/hr	$12/hr	--------
Gym	$15/hr	$15/hr	--------
Library/Media Center	$10/hr	$15/hr	$20/hr
Parking Lot	$7/hr	$10/hr	--------

Please note: All room charges are per quarter hour and do not include use of any school property such as microphones and projectors.

All grass fields at all grade levels are closed November 1st through March 1st for rest and recovery.

Facility Rental Classifications

Tier	Description	Insurance	Fees	Personnel Rates
A	Tier A: All School Sponsored Activities. School Sponsored activity which the district directly and completely coordinates, funds, plans & directs, and is staffed by district employee. For Athletics, the event/activity/contest occurs during the OSAA or corresponding governing bodies' sanctioned season.	District self-insurance covers activities.	Fees may apply for extra personnel	Custodian $70/hr Monitor $35/hr
B	Tier B: Booster Club/PTO Organizations and individual users offering activities/events that are free and open enrollment/participation. Fundraising activities - the majority of profits collected must go to the school approved PTO/Booster Group.	Organization insurance required	Fees may apply for extra personnel	Custodian $70/hr Monitor $35/hr
C	Tier C: All Other Facility Users Community Users - local community users which includes for profit commercial entities registered with the State of Oregon. Examples are after school enrichment vendors, religious organizations, independent youth recreation & private events. Participants are capped at 150 per event.	Organization insurance required	Fees apply	Custodian $70/hr Monitor $35/hr
D	Tier D: Daycare, THPRD & Civic Use Requires a written agreement between the district and partnering agency. These agreements include Leases, MOU's & THPRD use consistent with the BSD/THPRD IGA.	Written agreement related to use. Leases, MOU's & THPRD use consistent with BSD/THPRD IGA.	Terms determined by contract agreement	---------------
Y	Tier Y: Youth Youth non-profit partnering and feeder organizations currently registered with the State of Oregon who provide activities & services for Beaverton School District students, includes THPRD affiliates for use not related to IGA.	Organization insurance required	Tier Y rental & personnel fees will apply.	Custodian $70/hr Monitor $35/hr

Terms and Conditions

Facility Use Terms and Conditions

Revised 02/2025

I agree to be responsible for the conduct of the participants and spectators in and about the building and for any damage beyond ordinary wear and tear which may occur to school property incident to my occupancy and/or uses thereof, and I also hereby agree to defend, indemnify and hold harmless the Beaverton School District from any and all claims, loss, cost or damage rising out of the use of the building covered by this application; and I further agree that the school property will be used in accordance with rules and regulations of the District School Board.
Smoking, vaping or the use of any drug, alcohol, or tobacco products, is prohibited on all Beaverton School District property including buildings and outdoor areas.
The applicant agrees to adhere to the Federal and State OSHA Standard on Bloodborne Pathogens.
Beaverton School District reserves the right to require the applicant to provide liability insurance which covers the applicant, the applicant’s activities, and includes the Beaverton School District as an additional named insured. The applicant’s insurance will be primary before the District’s insurance coverage.
Beaverton School District is non-discriminatory, and users must also be non-discriminatory. The user agrees to not discriminate against individuals on the basis of race, religion, disability, sex or age in the use of District facilities. The user agrees to provide to a qualified individual with a disability an opportunity to participate in or benefit from the aid, benefit, or service that is equal to those afforded others involved in the user’s program or activity.
Food handling and preparation in Beaverton School District facilities must comply with Washington County Health Department guidelines. For information, call (503) 846-8722.
In accordance with Beaverton School District safety protocols; candles, incense, campfire, bonfires, and other similar flame producing items shall not be permitted in District buildings or on District campuses/property.
The applicant must notify the Facility Use office of any cancellation at least 48 hours in advance. Please email facilty_use@beaverton.k12.or.us or call (503) 356-4619 to cancel. Failure to provide adequate notice may result in a “no-show” fee, equivalent to a two-hour custodial charge. The District reserves the right to cancel this permit at any time. The school office will be notified of any cancellation at least one day prior to the scheduled date.
District approval of this facility usage request does not constitute District endorsement.
An organization/responsible party will not damage facilities or equipment and will ensure that the facility is cleaned and free from litter at the end of the period of usage. The organization/responsible party will be responsible for the cost of repair or damage and for the cleaning of used spaces and removal of litter caused by the use of the facility. Failure of an organization/responsible party to meet this obligation within thirty (30) days of billing will cause to deny that organization/responsible party further use of school facilities and may be cause for initiating legal action against the offender.
Failure to pay all charges in full will result in denial of future uses.
A fee may be charged for field or parking lot clean-up.

After-School Enrichment Programs

Program dates: October 1 – May 31
Fall term reservations open August 1
All events must conclude by 4:00 p.m.
Reservation terms:
- Fall: October – December
- Winter: January – March
- Spring: April – May
Flyer & Material Distribution

Facility Closures & Outdoor Use

If BSD closes due to inclement weather, all facility use is canceled.
Elementary and middle school playgrounds may be available for family use after in-person instruction. However, security gates are locked when district staff are not present.
High school turf fields and gates remain locked when school is not in session or when district staff are not present.

Questions regarding fees, invoices, online payments, policy and procedural issues should be directed to the Facility Use Team at 503.356.4619 or facility_use@beaverton.k12.or.us

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